1. Registration & Payment
- Registration is confirmed only after full payment is received.
- An invoice including Belgian VAT will be issued upon registration.
- Payment must be completed within 10 days of registration.
- Full payment is required to confirm attendance.
- Late or missing payments may result in cancelled registration or denied entry.
2. Cancellation & Refund Policy
If you can no longer attend, you may cancel and request a partial refund:
If you need to cancel your ticket, the following refund terms apply:
✅ Cancel by August 29, 2025 (23:59 CEST)
→ You’ll receive a 90% refund
✅ Cancel by September 12, 2025 (23:59 CEST)
→ You’ll receive a 50% refund
❌ Cancel after September 13, 2025
→ No refund will be issued
- Cancellation requests must be submitted in writing.
- Refunds are processed to the original payment method.
- No-shows are not eligible for refunds.
3. Ticket Transfers (Substitutions)
- You may transfer your ticket to another person until September 30, 2025 (23:59 CEST).
- Requests must be submitted in writing and include the name and email of the replacement attendee.
- Only one action is allowed per ticket: either a refund or a substitution, not both.
4. Badges & Access
- Badges are personal and non-transferable.
- Lost badges will not be reissued. Entry without a valid badge is not permitted.
- Badge sharing is prohibited and may result in ejection from the event.
5. Schedule & Program Changes
- We reserve the right to modify the schedule, sessions, or speaker lineup at any time.
- If the event is cancelled, you will receive a full refund of the registration fee.
- We are not responsible for costs related to travel, accommodation, or indirect damages.
6. Force Majeure
- In the event of circumstances beyond our control (e.g. natural disaster, pandemic, government restrictions), we may cancel or reschedule the event without additional liability beyond ticket refunds.
7. Code of Conduct
- All participants must follow our Code of Conduct.
- Violations may result in removal from the event without refund.
8. Photos, Video & Media Consent
- Devoxx may record or photograph the event. Attendance implies consent for promotional use.
- If you wish to opt out, please inform our staff at check-in and wear the designated opt-out badge.
9. Privacy, QR Scanning & Data Use
- Your badge includes a QR code that may be scanned by sponsors. Scanning is voluntary and shares your contact info with that sponsor.
- Wi-Fi data may be collected and anonymized to improve event logistics.
- See our Privacy Policy for more details.
10. Limitation of Liability
- Our liability is limited to the amount paid for your registration.
- We are not responsible for indirect damages, personal injury, or lost property.
- We recommend attendees purchase personal travel and health insurance.
